Contact form

This Privacy Policy will be applicable to the website https://sistemaeragilea.eus as well as to all subpages (hereinafter, Sistema Eragilea) that are hosted on the same domain.

We are committed to processing your personal data responsibly. Please read our Privacy Policy carefully and, in case you have any questions about how or what we use your personal data for, we will explain later how you can contact us.

1. RESPONSIBLE FOR THE PROCESSING

• Data Responsible: Tractora Koop. E.
• Registered address: Larrabizker bidea 14, 1º, 48100 Mungia, (Bizcay)
• TIN: F95707949
• E-mail: sistema@sistemaeragilea.eus  

2. PURPOSE OF DATA PROCESSING

Depending on the service you have requested in Sistema Eragilea, your data will be processed for different purposes:

If you have created a personal account to register your publications in Sistema Eragilea:

• Allowing you to access to your list of publications, where you can manage and view their status at all times;

If you have subscribed to -zko editorial’s Newsletter: 

• Communicating you updates, changes and improvements in Sistema Eragilea;
• Sending you information about initiatives and events of Sistema Eragilea;
• Providing you information related to the activities of the –zko publishing house.

If you have filled out the contact form:

• Attending to your queries, comments or proposals for improvement of Sistema Eragilea.

If you have filled out the submission form to participate in Editorial Board:

• Managing your participation and the presentation of your publications in the Editorial Board’s meetings.

If you have requested the purchase of a publication:

• Sending your contact email to the vendor of the publication to process the purchase order.

If you have accepted our Cookies Policy:

• Making anonymous statistical reports regarding your browsing habits in Sistema Eragilea. You can find all the information about the use of cookies and the data that we collect while using Sistema Eragilea in our Cookies Policy:  what personal data or information we obtain, how we use it and what you can do about it. 

We will never use your personal data for purposes that are incompatible with those that are indicated in our Privacy Policy or are described in the web forms or in the Cookies Policy.

3. RETENTION PERIOD

We will keep your personal data only as long as it is necessary to fulfil the service you have requested in Sistema Eragilea.

In particular:

• The personal data provided to create the account where you can manage your publications will be kept until you unsubscribe. The deletion of a personal user account does not determine the erasure of the publications registered through that user account in Sistema Eragilea. The registration of publications on the platform is governed by the Terms and Conditions of Sistema Eragilea;
• The personal data used to subscribe to the -zko editorial’s Newsletter will be kept until you request the cancellation of the subscription. The subscription can be cancelled at any time through a link that you will find in the footer of our emails or by sending an email to sistema@sistemaeragilea.eus.
• The personal data provided with the contact form will be kept for the time necessary to answer your questions, comments or proposals for improvement of Sistema Eragilea;
• We will keep your personal data for participation in Editorial Board’s meetings until you request its deletion;
• The personal data provided with the purchase order will be transmitted to the vendor of the publication and will not be stored on our servers;
• The retention periods for personal data collected through the use of cookies and other tracking technologies will be those that are indicated in our Cookies Policy.

4. LEGAL BASIS

The legal basis that allows us to process your personal data is the consent requested for each specific case:

• Creation of a personal account for the registration of publications in Sistema Eragilea;
• Subscription to the Newsletter of  -zko publishing house;
• Contact form;
• Registration for the Editorial Board’s meetings;
• Sending purchase orders to vendors;
• Cookie consent banner.

You can withdraw your consent at any time by sending an email to sistema@sistemaeragilea.eus

5. RECIPIENTS

As a general rule, we will only use your data within the Sistema Eragilea platform and we will not share it with anyone else, unless it is necessary to provide the service you have requested and always in accordance with the terms and conditions of this Privacy Policy.

You have the option of requesting the purchase of the publications registered in Sistema Eragilea. To send your order to the vendor, we have to share your email with him/her. That is why we must inform you that when you place an order for a publication registered in Sistema Eragilea, you are buying directly from the vendor, who will be responsible for your data. Sistema Eragilea is only a tool that allows artists to describe and catalogue their own publications online. In other words, we will act (with regard to the use of your data for purchase purposes) as a mere intermediary. We are not accountable for the use of your personal data by vendors. We advise you to spend some time reading their privacy policies at the time of completing the purchase or ask them for information on how they will process your personal data.

Likewise, your personal data may be communicated to entities or collaborators that supply services to us to improve the operation of "Sistema Eragilea", with whom we must sign a contract for the processing of your data. For example, to send you the Newsletter of -zko publishing house, we must provide, among others, your email to an email marketing service provider.

For more information about providers of cookies and other tracking technologies, you can visit our Cookies Policy.

Sistema Eragilea is present on different social networks, with the sole purpose of informing about our initiatives and events. Although we have access to the profiles of people who voluntarily agree to follow us on social media, we do not carry out any further processing of their data. In particular, we do not use social media to send you advertising.

Sistema Eragilea may contain links to external webpages managed by third parties, where you can find content related to the publications or proceed to purchase them. We don’t carry out data processing operations nor do we decide the purposes of the data processing of websites or applications not belonging to Sistema Eragilea. Therefore, we are not responsible or in charge of the data processing that occurs outside the domain https://sistemaeragilea.eus and its different subpages.

Finally, we inform you that the transmission of personal data as described in our Privacy Policy may include data transfers outside the European Economic Area and therefore, to countries whose data protection laws are not as respectful of your rights as those of the countries of the European Union. In order to protect your personal data in accordance with European standards, we will sign standard contractual clauses, whenever necessary.

6. LEGAL RIGHTS

The privacy law recognizes a series of rights, which you must know and are entitled to exercise to protect your data. Anyone has the right to obtain confirmation about whether we are processing personal data that concerns him/her or not, by sending an email to sistema@sistemaeragilea.eus

The data subjects have the right to access their personal data, as well as to request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data is no longer necessary for the purposes for which it was collected.

In certain circumstances, the data subjects may request the restriction of the processing of their data, in which case we will only keep them for the exercise of legal actions.

In certain circumstances and for reasons related to their particular situation, the data subjects may object to the processing of their data. We will stop processing the data, except for compelling legitimate reasons or the exercise of legal actions.

You can withdraw your consent at any time, as well as exercise the rights of access, rectification, erasure, restriction, portability and opposition pursuant to the General Data Protection Regulation by sending us an email to sistema@sistemaeragilea.eus and providing the following information: name and surname, address for the purposes of notifications, request for the right you want to exercise and indicating in the subject "Data protection" and attaching a copy of ID card /Passport.

In the event that any of your rights has been violated, you have the right to file a claim with the Spanish Data Protection Agency (https://www.aepd.es)

Update Date: April 2021

Sistema Eragilea only uses its own cookies, which are technically necessary to guarantee the correct functioning of the website.

WHAT ARE COOKIES?

A cookie is a small text file that websites install on the computer or mobile device of the users who visit them. Cookies make it possible, among other things, to remember the user's actions and preferences (login identifier, language, font size and other display preferences), so that it does not have to reconfigure them when it returns to the site or browse its pages.

The specific uses we make of these technologies are described below.

WHAT TYPE OF COOKIES ARE USED ON OUR WEBSITE?

Technically necessary cookies: they allow basic functions such as browsing the website and accessing and using the different options or services that exist therein.

The installation of technical cookies does not require the user’s consent. 

The cookies used on our website are the following:

• Name: SistemaEragileaSession
• Supplier: Own
• Purpose: This cookie allows managing the open session.
• Expiration: 30 days.

• Name: Sistemaeragilea_consent
• Supplier: Own
• Purpose: This cookie allows to manage the acceptance of the Cookies Policy.
• Expiration: 30 days.

• Name: Sistemaeragilea_consent_removed
• Supplier: Own
• Purpose: This cookie allows to manage the revocation of the consent of the Cookie Policy.
• Expiration: 30 days.

• Name: Sistemaeragilea_cookie_consent
• Supplier: Own
• Purpose: This cookie allows to keep the information of the acceptance of the Cookies Policy.
• Expiration: 30 days.

Update date: April, 2021